1. Who can apply for EU Creative Europe Culture Sub-programme projects?
Only organisations with legal status for two years (from the date of the deadline for submission of applications) and whose work lies in the field of culture can apply.
2. What are the main sectors covered by the Culture Sub-Programme?
The Culture Sub-Programme is characterised by a multi-sectoral approach, covering culture in all of its forms, including performing and visual arts, heritage and literary translations. Activities dedicated exclusively to the audio-visual sectors are not eligible under the culture sub-programme. However, audio-visual activities may be eligible as long as they are ancillary to activities dedicated to the non-audio-visual cultural and creative sectors. Activities exclusively dedicated to audio-visual sectors are covered under the Media Sub-Programme.
3. Which are the eligible countries that can participate in the programme?
Organisations from the 28 Member States of the European Union are eligible to apply. In addition, non-EU countries who have signed agreements with the European Commission can apply. You can find a list of the eligible countries here.
4. What actions are funded by the Culture sub-programme?
The culture sub-programme has four main funding schemes each for a particular type of action. Follow the links for further details on each strand:
- Support for European Cooperation Projects
- Support for European Platforms
- Support for European Networks
- Support for Literary Translations
5. Are European partners required for all culture sub-programme funded projects?
Project proposals for Cooperation Projects, Networks and Platforms must have partners from European and other eligible countries. The only exception is the Support for Literary Translations strand. Under this funding, grants are awarded to a single publishing house. See here for more information on finding partners.
6. What is the role of the project partners in a Cooperation project and how does it differ from the one of the project leader?
Both the project leader and the partners must have a specific and essential role both in the design and implementation of the project. The mentioned roles must be divided among the different participants. It is essential that all partners and project leader develop the idea into a project together even if the initial idea springs from one partner or project leader. The involvement of all participants must be clearly indicated in the project application.
7. How are the projects selected?
Creative Europe Culture sub-programme is a centralised programme so the project applications have to be submitted directly to the Education, Audiovisual and Culture Executive Agency in Brussels. The evaluation and selection roles fall under the Commission's responsibility.
- The technical checking of the eligibility criteria is done by the Commission. Any application which is not filled in correctly or is missing any items will not be eligible to pass for selection.
- A jury of independent experts evaluate each project individually through a system of points. Details of the points criteria can be found in the individual funding strand guidelines.
- Generally, from the time of submission of the application to the selection/refusal of projects and the issuing of contracts, the process takes around 6 months.
8. What is the maximum duration of Cooperation projects and what is the period of eligibility of expenditure related to the implementation of the project?
There is no minimum duration for Cooperation Projects. The maximum duration of projects funded under both the smaller scale strand and the larger scale strand is 48 months. Projects must begin by the specific date mentioned in the call for applications.
With regards to the period of eligibility of expenditure of the project, this lasts from the date of the signing of both parties of the contract awarded. No income or expenditure incurred before the official start date of the project is eligible to be included in the project budget.
9. Can a cooperation project make a profit?
The scheme supports, in particular, not-for-profit projects. If there will be a source of revenue from activities taking place as part of the project, then there should be an estimated amount of that income included as part of the budget proposal contribution of the project.
If during the course of the project the actual total cost incurred is less than the total estimated cost, the Commission will reduce its contribution proportionally. If a project makes a financial profit, the funds awarded by the Commission must be repaid to the level of the profit realised.
10. Are there any specific criteria with regards to administrative staff costs of the Cooperation projects?
The administrative staff costs of the project must be proportionate to the total amount of all direct expenditure. You can use the costs of staff already employed by your organisation only if:
- these costs are incurred exclusively in implementing the project;
- the accounting and payroll systems of the relevant co-organisers can clearly isolate and demonstrate the percentage of staff time, and relevant amounts, devoted to the implementation of the project.
11. Is it possible to apply for several different projects?
There are no restrictions on organisations from applying for funding across the different schemes.
See FAQs for Cooperation Projects for information specific to rules of that scheme.
12. What costs are eligible in Cooperation Projects?
Eligible costs are costs incurred by the beneficiary or a co-beneficiary which meet the following criteria:
- They are incurred during the duration of the project / activities with the exception of costs relating to final reports and certificates on the action's financial statements and underlying accounts
- They are necessary for the implementation of the action which is subject of the grant
- There are two types of eligible costs, those classed as eligible direct costs and those classed as eligible indirect costs
Eligible direct costs include:
- The cost of staff assigned to the action, including salaries - important to note that this is only the percentage of the allocated time to the project
- Travel and subsistence
- Costs arising directly from requirements imposed by the implementation of the action (dissemination of information, specific evaluation of the action, audits, translations, reproductions, etc)
- Rental or purchase (depreciation only) of durable equipment
- Cost of consumables and supplies
- Cost arising from contracts awarded for the purpose of carrying out the action
Eligible Indirect costs include:
General administrative/operating costs incurred which can be regarded as chargeable to the action, a flat rate amount, not exceeding 7% of the eligible direct costs.
- Contributions in kind
- Return on capital
- Debt and debt service charges
- Provisions for losses or potential future liabilities
- Interest owed
- Doubtful debts
- Exchange rate (accounting rate) losses
- VAT, unless the beneficiary shows it cannot be recovered
- Costs declared and covered in connection with another action or work programme receiving a EU grant
- Excessive or reckless expenditure
13. What is the eligibility period of a cooperation project?
The eligibility for expenditure will be specified in the grant agreement / grant decision, however no grant may be awarded retrospectively for actions already completed
A grant may be awarded for an action which has already begun only if the applicant can demonstrate the need to start the action before the decision / agreement has been signed.
14. How much funding does the European Commission contribute and how much must the participants contribute?
- For Smaller scale cooperation projects, the Commission will contribute a maximum of 60% towards the budget.
- For Larger scale cooperation projects, the Commission will contribute a maximum of 50% towards the budget.
- For Literary Translation projects, the Commission will contribute a maximum of 50% towards the budget.
- For Support to Networks and Support to Platforms, the Commission will contribute up to 80% towards the budget.
15. How can I raise the co- funding required?
- Requesting grants from other organisations (local, regional or national authorities, foundations etc)
- Fund-raising activities
- Own resources
The budget must be balanced, i.e. the total expenditure must equal exactly the total income. Proof of co-financing must be included in final report.
Note: there is no double funding from the EU under either the Creative Europe programme or any other programme offered.
16. Are project partners requested to provide a minimum contribution to the project's income?
There is no longer any precise minimum contribution requested from the project partners. However, the quality of the partnership is one of the award criteria and implies a financial commitment from each partner.
17. What is the role of the project leader in a cooperation project?
The project leader acts as the legal co-signatory of the project and the beneficiary. The project leader has also a coordinating role. Moreover, on completion of a project, the project leader must submit an activity report on the results to the European Commission, including final accounts. For multi-annual projects, the project leader must submit an interim report, including interim accounts.
18. What is an associated partner in a cooperation project?
A cultural operator from an eligible country or from a Third Country [a country that is not on the list of eligible countries], who participates in the implementation of the proposed activities of a project, but not to the extent and level of participation of a co-organiser. Costs incurred by associated partners are not eligible, unless they are directly paid or refunded by the coordinator and/or partners.
19. Who is the beneficiary?
The organisation legally responsible for the implementation of the action for projects related and recipient of the grant.
20. What is a co-beneficiary in a cooperation project?
Project partners under Support to Cooperation Projects, are co-beneficiaries. This means that their costs related to the project are also eligible. Conclusion of the agreement and payment of the grant will however always be solely to the project leader/co-ordinator.
21. What is a mandate?
The project partners in a cooperation project must sign a mandate by which the signatory grants power of attorney to the co-ordinator to act in his name and for his account during the implementation of the project and undertakes to provide a particular financial contribution to the project. The mandates signed by all the partners are attached to the application and, if the project is selected, annexed to the Grant Agreement.